Forrester Research | Donaldson Davis

VENUE SOURCING

Leading Research Firm

The Brief:

Our Digital Research client area a global leader in their field and were already experienced in holding large international events. They employ an internal team of expert event planners however they still encountered pain points when trying to source an international venue for their large forums. With an event format that combines a conference, exhibition space and seminar breakouts, venue sourcing needed to be approached with an attention to detail and foresight to ensure the different elements of the event worked together as a complete Forum.

The Solution:

Our venue sourcing service encompassed finding a main venue for the different meeting and catering elements as well as separate venues for gala dinners.

Through a keen understanding of our client’s business we were able to quickly shortlist potential venues that meet their long list of requirements such as main plenary space, exhibition space for over 30 booths and breakout rooms. Crucially, we also needed to make sure that this space flowed well and was conducive to networking for the delegates attending.

Furthermore, the years of experience our team has working for and with hotels gives us a solid understanding of the business decisions that are made internally, and therefore provided us with an edge when negotiating the best contract terms for this client which minimised their financial risk and met with their budgets.

Services Provided:

Venue sourcing
Pre-event consultation

What do our clients say?

"Sue's personable & attentive demeanour is complemented beautifully by her commitment to her clients and her desire to make our [their] events a real success. Sue takes a great pride in delivering services that continually exceed expectations."

Forrester Research BV

"We used Donaldson Davis to find a venue for the World Scrabble Championships. The service was excellent - responsive, comprehensive and efficient. They really seem to care about the client."

Mattel

"Donaldson Davis' approach to the project was extremely professional, personable and committed throughout. Sue demonstrated a knowledge of her industry and peers that surpassed our expectations, as indeed did the quality of her written and verbal reports.

We would have no hesitation in retaining Donaldson Davis' services again should the opportunity arise, and can confidently recommend her to others, in the capacity of an independent reveiwer or as a conference and events manager."

Boehringer Ingleheim Limited

"I have engaged Donaldson Davis for the past 7 years and they are like an extended arm of my own organisation. They have run events that ranged from intimate groups of 10 people to large groups of 200 people and more. Donaldson Davis have organised events across Europe and North America for our corporate board members, clients, sales leaders and other key stakeholders. They have a robust team of likeminded people who value team work and take pride in what they do. I have always found them to have strong commitment for quality. They are flexible in their approach and calm in the face of changing requirements. They are always available for advice and support at every level, from sourcing, booking, approvals and payment to reporting. They always deliver the control and savings we look looking for. They have gone above and beyond the call of duty on many occasions when dealing with unforeseen situations and ensured our guests felt welcomed at all times. They have found some amazing properties for our events. They also come up with great recommendations for unique experiences which make the events that bit more special."

HCL

"Donaldson Davis have been helping us find venues for our company meetings and staff celebrations for years. Their invaluable experience and knowledge of the industry and venue market saves our staff time and frees them up for other things, at minimal cost to us. We wouldn't hesitate to recommend them."

Data Capture Solutions

"Donaldson Davis group is one of the best event management groups that I have worked with, globally. Very flexible, have vast experience to handle all kinds of groups and most importantly are not only easy but pleasant to work with! Their entire team led by Sue , make sure that they do whatever is possible to make your event successful."

HCL